How can a team request funds?
Coaches and authorized team representatives may submit requests for funding from the Lansing Bobcats Sports Boosters General Fund or the Coaches Fund. This form must be used for funding requests. If the request would be drawn from the General Fund, paperwork should be turned in at least one week prior to the next Boosters meeting to ensure that voting and discussion can take place. If the request would be drawn from the Coaches Fund, paperwork may be submitted at any time.
A request for funding should be for a specific item or event, and the request is made stronger both with supporting documents as well as the representation of a coach and/or student-athlete at the Boosters meeting during which the request will be discussed. Items purchased with General Funds are expected to remain as property of the team (and thus the district). While some exceptions to this rule may be made with the approval of majority vote at the meeting, the Club generally does not approve requests for the use of General Funds for consumable items, apparel, jewelry, or other items that stay with individual student-athletes. The Club expects that teams make an effort to fundraise for their own programs. Funding requests should explain how the team is working to contribute to the specific funding request and/or to the betterment of their program.
A request for funding should be for a specific item or event, and the request is made stronger both with supporting documents as well as the representation of a coach and/or student-athlete at the Boosters meeting during which the request will be discussed. Items purchased with General Funds are expected to remain as property of the team (and thus the district). While some exceptions to this rule may be made with the approval of majority vote at the meeting, the Club generally does not approve requests for the use of General Funds for consumable items, apparel, jewelry, or other items that stay with individual student-athletes. The Club expects that teams make an effort to fundraise for their own programs. Funding requests should explain how the team is working to contribute to the specific funding request and/or to the betterment of their program.
Team Fundraising
Individual teams may hold a fundraising event to raise money for their team. Coaches are responsible for ensuring that team fundraisers comply with LCSD fundraising policies, procedures, and regulations.
- Each varsity team may raise funds for their team’s use in accordance with LCSD fundraising policies. Per LCSD fundraising policies: fundraising should benefit students collectively or in recognized groups.
- Fundraisers must be pre-approved.
- Coaches should track their program's fundraising profits and expenditures.
- A coach or authorized parent representative is responsible for obtaining any starting cash required for an approved fundraising event.
Team Monetary Accounts
The Club holds Team Funds separately from the General Club Fund.
Any monies raised from concession stand sales shall be placed in the Booster General Fund. General Fund monies are used for items that benefit the athletic program as a whole and to fund annual graduation awards.
Any monies raised from approved team fundraising activities shall be placed in the individual team account.
Any monies raised from concession stand sales shall be placed in the Booster General Fund. General Fund monies are used for items that benefit the athletic program as a whole and to fund annual graduation awards.
Any monies raised from approved team fundraising activities shall be placed in the individual team account.
- Before a team may deposit or withdraw from their team account, an Authorized Representatives Form must be completed and returned to the Club. Only those individuals listed on this form may sign deposit forms, check requisitions, and obtain the balance of the team account. NO financial transactions may take place without this completed form.
- Monies collected for the team account should be turned in to the Club Treasurer with a deposit slip.
- Deposits should be placed in a sealed envelope with deposit slip and dropped in the district office drop slot OR hand-delivered to the Club Treasurer. Deposits should NOT be sent via inter-departmental mail.
- Submit the original invoice that requires payment AND a completed check requisition form to the Club Treasurer either through inter-departmental mail (addressed to Sports Boosters) or hand-deliver to the Treasurer.
- AT LEAST TWO authorized signatures (coach, parent team representative, and/or student-athlete as listed on authorized representative form) must be included.
- For reimbursement, a "clean" receipt (no personal items listed, only those that the team is reimbursing) should be submitted with a completed check requisition form as noted above.
- The individual who is being reimbursed may NOT be one of the two signatures on the form.